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CRM Solutions for Every Industry

Choose the perfect plan to streamline your business operations and boost productivity

Our Pricing

EduCa Solo

$999/ Year

$1199/ Year

Perfect for independent consultants or single-based location setup

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EduCa Reach

$1899/ Year

$2099/ Year

Designed for consultants with a head office and multiple branches

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EduCa Network

$2999/ Year

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Built for organizations that manage partners, branches and B2B relationships under one roof

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EduCa Toolkit

Document Management
Course Finder EduCa Solo EduCa Reach EduCa Network
Customisable  Course Search Tool ✔️ ✔️ ✔️
Manage Fee, Intake & Course Info ✔️ ✔️ ✔️
Add Internal Notes & Priorities ✔️ ✔️ ✔️
API Integration ✔️ ✔️ ✔️
Payment Integration ✔️ ✔️ ✔️
WhatsApp ✔️ ✔️ ✔️
Google Ads ✔️ ✔️ ✔️
Facebook ✔️ ✔️ ✔️
Lead Management (MIZO)
Lead Public API ✔️ ✔️ ✔️
Auto Lead Fetch From Social Media ✔️ ✔️ ✔️
Auto Reminders ✔️ ✔️ ✔️
Data Import ✔️ ✔️ ✔️
Client Management ✔️ ✔️ ✔️
Lead Forms with QR Support ✔️ ✔️ ✔️
Unlimited Custom Forms ✔️ ✔️ ✔️
Integrated Communication Tools ✔️ ✔️ ✔️
Form Configuration Options ✔️ ✔️ ✔️
Role – Based Lead Assignment ✔️ ✔️ ✔️
Bulk Lead Upload ✔️ ✔️ ✔️
Export Lead Profiles ✔️ ✔️ ✔️
Follow-Ups, Notes & Task Manager ✔️ ✔️ ✔️
Lead Activity & Insight Log ✔️ ✔️ ✔️
Merge & Recorder PDFs ✔️ ✔️ ✔️
Mobile Document Scanner ✔️ ✔️ ✔️
Unlimited File Storage ✔️ ✔️ ✔️
Auto-Rename Files ✔️ ✔️ ✔️
Upload Files in Bulk ✔️ ✔️ ✔️
Tag & Organize Documents ✔️ ✔️ ✔️
Interactive Voice Response (IVR) ✔️ ✔️ ✔️
Zizu AI (AI Calling) Additional Service Fee Additional Service Fee Additional Service Fee
Payment Management
Account Management ✔️ ✔️ ✔️
Institute Commission Management ✔️ ✔️ ✔️
Expense and Inventory Management ✔️ ✔️ ✔️
Financial Management ✔️ ✔️ ✔️
Invoice and Payment ✔️ ✔️ ✔️
Quotes and Invoice ✔️ ✔️ ✔️
Generate Quotes, Invoice & Receipts ✔️ ✔️ ✔️
Multi-Account & Branch Support ✔️ ✔️ ✔️
Tax & Non-Tax Billing Options ✔️ ✔️ ✔️
Online Payment Link Integration ✔️ ✔️ ✔️
Automated Payment Scheduling & Alerts ✔️ ✔️ ✔️
Track All Payment Modes ✔️ ✔️ ✔️
Manage University Commission ✔️ ✔️ ✔️
Manage Agent Commission ✔️ ✔️ ✔️
Task and Followups
Task Management ✔️ ✔️ ✔️
Automated Follow-Ups & Reminders ✔️ ✔️ ✔️
Real-Time Mobile Alerts ✔️ ✔️ ✔️
Collaborative Task Assignment ✔️ ✔️ ✔️
Attach Documents to Tasks ✔️ ✔️ ✔️
Tag Leads & Team Members ✔️ ✔️ ✔️
Login via Web Portal ✔️ ✔️ ✔️
Login via Mobile App ✔️ ✔️ ✔️
Lead-Specific Access Control ✔️ ✔️ ✔️
Instant Student Chat ✔️ ✔️ ✔️
Mobile Doc Scanner for Students ✔️ ✔️ ✔️
Shortlist & Share Courses ✔️ ✔️ ✔️
Security
Role Based Access ✔️ ✔️ ✔️
On Click Login Lock ✔️ ✔️ ✔️
Screenshot Disabled ✔️ ✔️ ✔️
Team Training & Setup ✔️ ✔️ ✔️
Personal Account Manager ✔️ ✔️ ✔️
Support via Email ✔️ ✔️ ✔️
Support via WhatsApp ✔️ ✔️ ✔️
Old Data Migration Assistance ✔️ ✔️ ✔️
Organization Management
Counselor Management ✔️ ✔️ ✔️
Institute Agreement Management ✔️ ✔️ ✔️
Institute Management ✔️ ✔️ ✔️
Role Based Access ✔️ ✔️ ✔️
Team chat ✔️ ✔️ ✔️
Team Management ✔️ ✔️ ✔️
Manage User Permissions ✔️ ✔️ ✔️
Detailed Access Control ✔️ ✔️ ✔️
Custom Role Creation ✔️ ✔️ ✔️
Notifications By Role ✔️ ✔️ ✔️
Bulk Update Lead Status & Assignment ✔️ ✔️ ✔️
System Generated Reports ✔️ ✔️ ✔️
Visa Lead Reports ✔️ ✔️ ✔️
Application & Admission Reports ✔️ ✔️ ✔️
Visa Status Reports ✔️ ✔️ ✔️
Country-Wise Reports ✔️ ✔️ ✔️
University-Wise Reports ✔️ ✔️ ✔️
Intake-Wise Reports ✔️ ✔️ ✔️
Fully Custom Reports ✔️ ✔️ ✔️
Comprehensive Lead Reports ✔️ ✔️ ✔️
Task & Follow-Up Reports ✔️ ✔️ ✔️
Payments & Billing Reports ✔️ ✔️ ✔️
Coaching Enquiry Reports ✔️ ✔️ ✔️
Visitor & Work Visa Reports ✔️ ✔️ ✔️
Role Setup Across Branches ❌ ✔️ ✔️
Automation and Templates
Email Integration ✔️ ✔️ ✔️
Email Template ✔️ ✔️ ✔️
WhatsApp Integration ✔️ ✔️ ✔️
WhatsApp Templates ✔️ ✔️ ✔️
Bulk WhatsApp Web Application (WA Daddy) Additional Service Fee Additional Service Fee ✔️
Mobile Application
SmartX Learn (Android) Student Portal ✔️ ✔️ ✔️
SmartX Learn (iOS) Student Portal ✔️ ✔️ ✔️
SmartX Pro (Android) with B2B Mode ❌ ❌ ✔️
SmartX Pro (iOS) with B2B Mode ❌ ❌ ✔️
SmartX Partner (iOS) Agent Access ❌ ❌ ✔️
B2B Sub Agent Management
B2B Interface ❌ ❌ ✔️
Agent Commission Management ❌ ❌ ✔️
Add New Partners ❌ ❌ ✔️
Multi-Login Access for Teams ❌ ❌ ✔️
Track Partner Leads ❌ ❌ ✔️
Exclusive Course Finder for Partners ❌ ❌ ✔️
Shared Drive with Agent ❌ ❌ ✔️
Commission Tracking ❌ ❌ ✔️
Real-Time Chat + File Sharing ❌ ❌ ✔️
Performance Report for Partners ❌ ❌ ✔️
Assign Partners By Branch ❌ ❌ ✔️
Lead Approval Control ❌ ❌ ✔️
Course Approval Control ❌ ❌ ✔️
Follow-Up & Task Manager ❌ ❌ ✔️

Features Overview

Everything you need to manage, automate, and scale – all in one place.

Application Manager

  • Organize all applications in one place
  • Track progress instantly
  • Update every stage without confusion
  • Easy to manage multiple entries
  • Smooth, clear workflow for users

Dashboard

  • Quick view of all key stats
  • Track daily performance and active employees
  • Single to Multi-Branches View Option
  • Access all major modules from one place
  • Monitor counsellor activity and workload in real time

Task & Follow-Up Center

  • Manage all counsellor tasks in one place
  • Track pending follow-ups for every student
  • Reduce missed calls and reminders
  • Reduce missed calls and reminders

Course Finder

  • Find the right course for students based on their profile
  • Match programs across multiple universities quickly
  • Reduce time with fast course filtering
  • Improve accuracy with smart program suggestions
  • Add new courses easily with a clean input form
  • Get quick links to YouTube, Instagram & official university websites

Announcement

  • Share important updates with the entire team
  • Notify counsellors about policy or process changes
  • Broadcast deadlines, events & new university info
  • Keep everyone aligned with clear, centralized messages

Mizo (Lead Management)

  • Add Lead in 5 seconds
  • Capture enquiries from all sources in one place
  • Track lead status from first enquiry to enrollment
  • Assign leads to counsellors instantly
  • Reduce follow-up delays with organized stages
  • Prioritize hot leads for faster conversions

Enquiry Forms

  • Create unlimited enquiries
  • Capture student enquiries directly into the CRM
  • Auto-assign new leads to counsellors
  • Reduce manual entry with instant data sync
  • Track form performance across all sources

Visa Processing Hub

  • Track each student’s visa stage clearly
  • Store and access all visa-related files easily
  • Avoid delays with reminder-based processing
  • Keep counsellors updated on every visa status

User Roles & Permissions

  • Assign different access levels to counsellors and staff
  • Protect sensitive student and visa data
  • Control who can view, edit, or delete information
  • Keep the system secure with permission-based actions

WA Daddy (Bulk WhatsApp Web Application)

  • Send bulk WhatsApp messages to leads & students
  • Share updates, reminders, and follow-ups instantly
  • Create your own customised roles
  • Control Delete, Edit and Re-Open

Document Vault

  • Store all student documents in one secure space
  • Access passports, transcripts, SOPs, LORs instantly
  • Upload, update, and manage documents with ease
  • Control User Access
  • Avoid missing files with organized folders

Reports

  • View detailed stats on leads and applications
  • Track team performance with real-time data
  • Identify bottlenecks using clear visual charts
  • Make better decisions with organized insights

Data Safety & Access Control

  • Protect all student data with secure storage
  • Control who can access sensitive information
  • Reduce risks with role-based permissions
  • Keep the entire CRM safe from unauthorized use

Global Search

  • Search leads, students, applications & tasks instantly
  • Find any record across the entire CRM in seconds
  • Reduce time wasted switching between modules
  • Access details quickly with smart search suggestions

Zizu AI (AI Calling)

  • Automatically switches language by detecting the speaker.
  • Highly adaptive response engine for natural, smooth conversations.
  • Real-time call transcription for better clarity.
  • Smart intent detection to understand user needs instantly.
  • Works 24/7 without delays or errors.

Trusted by 10,000+ Businesses

Join companies that have transformed their operations with SmartX CRM

“SmartX CRM has revolutionized how we manage our client relationships. The automation features alone save us 10 hours per week.”

John Smith

CEO, TechStart Inc.

“The industry-specific features for real estate are incredible. We’ve increased our conversion rate by 40% since switching.”

Maria Johnson

Director, Prime Properties

“Outstanding support team and powerful features. The ROI was evident within the first month of implementation.”

David Wilson

VP Sales, Global Solutions

Frequently Asked Questions

Everything you need to know about our CRM platform and pricing

Can I switch plans at any time?
You can upgrade or downgrade your plan at any time, but any remaining balance from your current billing cycle will not be refunded.
Is there a free trial available?
We offer a 7-day free trial for all plans. No credit card required to start your trial.
What kind of support do you provide?
We provide dedicated support from Monday to Friday, 9 AM to 5 PM. After purchasing any plan, you’ll be assigned a Customer Relationship Executive (CRE) who will assist you directly via E-mail, messaging, or phone-depending on your query.
Can I integrate with other tools?
It depends on the tool. We’ll review your requirements and discuss the integration details in a one-to-one meeting, where you’ll receive complete information about compatibility and the integration process.
Is my data secure?
Yes. All your data stays on your own server, ensuring maximum security.

Ready to Transform Your Business?

Join thousands of businesses that have streamlined their operations with SmartX CRM

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Quick Setup

Bank-level Security

Uninterrupted Expert Support

Need A Custom Solution?

Let’s discuss how we can tailor SmartX CRM to meet your specific business requirements.

Email Us

Get detailed information about our enterprise solutions and custom pricing.

info@smartxcrm.com ➜

Call Us

Speak directly with our sales team to discuss your specific needs and requirements.

+91 75758 88332 ➜